About secondary credit review
Records & Registration identifies course equivalencies for which a student may be eligible to receive transfer credit toward Jamestown Community College (JCC) program requirements, in accordance with institutional policy regarding maximum transfer credit limits, residency requirements, and minimum grade standards.
If a course is not accepted following the initial transfer evaluation, and the exclusion is not due to residency or minimum grade requirements, a secondary credit review will be initiated.
Evaluation process
Initiation
Records & Registration serves as the coordinating office for all secondary credit reviews.
In most cases, Records & Registration will initiate the secondary review and request the course syllabus and any relevant supporting documentation from the student. Depending on the student’s circumstances (e.g., change in matriculation status or enrollment pathway), Admissions, Recruitment, the Success Center, or other designated Student Services staff may assist with requesting or collecting documentation. All materials are forwarded to and maintained by Records & Registration.
Once received, Records & Registration will submit the materials to the appropriate faculty reviewer for evaluation. The faculty reviewer may consult with the initial evaluator or other academic leadership as needed, including but not limited to the Department Chair, Dean, or Vice President of Academic Affairs.
Decision & notification
Approval
Approval of transfer credit will be communicated to Records & Registration. The transfer evaluation will be updated, the Banner student record amended as appropriate, and the student notified.
If approval of a course requires the removal or substitution of previously awarded transfer credit to remain within institutional limits, the evaluator may recommend an adjustment within their academic discipline. When an adjustment involves program requirements outside the evaluator’s discipline, the recommendation will be made in consultation with the appropriate academic department, Department Chair, or divisional Dean, as applicable.
If the secondary review results in the award of general elective credit rather than a specific course equivalency, the evaluator or an advisor will submit the appropriate petition in DegreeWorks.
Denial
Denial of transfer credit will be communicated to Records & Registration and documented with a notation on the student record and/or on the equivalent course comment section in Banner.
Timeline
Secondary credit reviews are typically completed within 15 business days of receipt of all required materials. Review timelines may vary based on the time of year, staffing availability, faculty review schedules, and the completeness and clarity of submitted documentation.