Business Forms & Guidelines

Purchasing

• Requisition (.xlsx)
• Requisition - Amazon (.xltx)
• Requisition - rental vehicle (.xlt)
• Requisition - food event (.xltx)
• IRS W9 blank form

Accounts payable

• AP check request (.dotx)
• Miscellaneous expense non-travel (.xltx)
• Gift card log (.xltx)

Travel

• Candidate travel (.xltx)
• Moving expenses (.xltx)
• Employee travel - conference (.xlsx)
• Employee Travel - mileage only (.xlsx)
• Mileage rates - historical (.xlsx)
• NYS ST-129 form for hotels
  • Governmental entity: "New York State municipality"
  • Agency, department, or division: "SUNY Jamestown Community College, Jamestown, NY 14701"

Awards

• Check request - Student Art Award (.dotx)
• Check request - Student Award (.dotx)

Independent contractors

• Workforce Development consulting contract - contact Workforce Development to begin
• IRS W9 blank form

Tax status

• IRS W9 blank form
• IRS W9 JCC completed KFM
• NYS tax letter to JCC
• NYS AC-946 form
• NYS AC-946 form - example
• W-8 BEN
• W-8 BENE

Budget

• Budget transfer request form

Procedures for staff

• Alcohol policy (.doc)
• Sealed bid receipt log (.xlsx)

Entities housed on JCC property

Transactions with the following entities, which are located on JCC property and are affiliated with JCC, should be forwarded to staff at those entities.