Resources for adjunct faculty
Jamestown Community College recognizes the important role adjunct faculty members play in helping the college meet our community's diverse educational needs.
Academic leads & administrative assistance
Each adjunct has a coordinator or director who is responsible for oversight of the discipline. When you have academic issues, contact your discipline director or coordinator.
Administrative support is provided by:
|Ellen Bobst||1011||Jamestown||Arts, Humanities, Health Sciences|
|Marlene Hamrick||1170||Jamestown, Cattaraugus County||Nursing|
|Emily Thomson||7558||Cattaraugus County||All disciplines|
Each faculty member is encouraged to include a policy statement on academic integrity in their course syllabi to promote a positive learning environment. If you have questions on how to formulate a policy, consult the Constitution of the Student Body to review the college’s statement on academic integrity or ask your department head for advice. Some departments have a standard policy to be used by all instructors.
Your employee information, scheduled courses, course rosters, and directory information regarding each student enrolled in your course sections are in Banner. Use the Banner system to electronically submit census, mid-semester, and final grade information, and acknowledge contracts for Faculty Load and Compensation (FLAC).
Census rosters & grade reports
Respond promptly to any official college correspondence regarding census rosters, mid-term grades, final grades, etc. Census rosters are the official college records that show which students are attending courses and are used to determine the semester full-time equivalents (FTEs) for state aid.
- If a student is attending class, answer 'Yes'.
- If not, indicate 'No' and either enter a Last Attend Date or check the 'Never Attended' box.
- If the student resumes participation in the class, you can assign them a six-week grade and they will automatically be reinstated as a member of the class.
Census, mid-semester, and final grades are entered by faculty in Banner. All grades must be entered by the specified time unless prior arrangements have been made with the registrar’s office. A grade must be entered for every student on the list. Additional instructions on how to submit census information and your grades electronically are available from your Academic Affairs assistant.
Class attendance policy
Whether or not you count attendance as part of your grading, you must keep attendance for college records. For any student who earns an "F" in your class, you must be able to state the last day the student was in attendance. Be sure to know the "W" (Withdrawal) deadline for your course, especially if it is not a 15-week class, and announce it to your students.
Course load & office hours
The number of hours an adjunct can teach is limited; please speak with your division dean, director or coordinator for further clarification. All adjunct faculty are required to hold at least one office hour per week for each section taught.
Returning adjuncts must adhere to the criteria used last academic year. Directors and coordinators will review syllabi that were not reviewed in the last year, including all new adjunct syllabi.
For new hires, classroom observations will occur during each of the first two semesters, generally before the sixth week of class. Thereafter, observations will occur at least once every three years. The director or coordinator, dean, or designated full-time faculty member will conduct the observations. Official evaluations completed by students are to be done each of the first three semesters for new hires, then once a year thereafter. These evaluations will be made available to the instructor after the semester has ended. Faculty may also administer the Optional Fourth Week Faculty Evaluation Form to gather informal feedback earlier in the semester if desired.
The SUNY Records Retention and Disposition Policy states that all completed final exams must be kept for one year. "Final" is interpreted as a comprehensive exam. If you give a "last" exam, then it is recommended you do not call it a final. If you give comprehensive finals and return them to students, do so only after a copy is made. It is recommended that the student receives a copy and the original is kept on file.
Grade book policy
In accordance with State Education Department requirements, each adjunct instructor must provide the Academic Affairs assistant with a copy of their course syllabus at the beginning of the semester. The syllabus must include an explanation of how the final course grade is to be calculated. At the end of the semester, adjuncts must submit a copy of their grade book or grade spreadsheet including the formula used to determine grades. This information is used only in the case that a student challenges a grade and the instructor is no longer available.
Students, faculty, and staff are encouraged to contact the JCC Help Desk (716.338.1122 or JCCHelpDesk@mail.sunyjcc.edu) for general computing questions, computer lab reservations, office technical problems, or network emergencies.
JCC & SUNY tuition waivers
JCC tuition can be waived for adjuncts and their immediate family members. The number of credits of free tuition is equivalent to the total number of credit or contact hours that have been taught. Your credit is good for five years. SUNY also offers some partial tuition assistance if you are taking graduate courses within the SUNY system.
NYSUT union information
The JCC faculty bargaining unit is the Faculty Association of JCC, affiliated with the New York State United Teachers and the American Federation of Teachers. Membership in the Faculty Association affords voting privileges, access to reports from its various committees, and updates on periodic contract negotiations with College administration. For membership information and questions about dues, contact Amanda Bartels, Membership Chair. For general information, contact Nancy Griswold, FAJCC VP for Adjunct Affairs.
- Each semester you will need to electronically acknowledge your contract in Banner.
Prior approval for planned absences
Faculty are expected to meet all scheduled classes. In those circumstances when you must be absent during a scheduled class time, a Request For Prior Approval form must be submitted at least one week in advance. It is not the responsibility of the Academic Affairs assistants or other staff members to proctor quizzes, tests, and exams or to take attendance. Alternative plans may be discussed with your coordinator, director, or dean.
Required instruction time
SUNY requires 750 minutes of instruction for each credit or contact hour. If a class is missed for any reason, including weather or instructor illness, it is expected you will do everything possible to make up the class time. If you are unsure of your options, talk with your dean. Accordingly, it is expected that you will not dismiss classes early. For example, it is not appropriate to give an exam during a three-hour class where students are free to leave after spending an hour on the exam.
Stipend for college-sponsored development activities
A fund has been established to provide stipends for adjunct faculty to attend college-sponsored faculty development activities. Each adjunct may request up to four $50 stipends per academic year. Requests must have the prior approval of the division dean or director of libraries, as appropriate, and are available on a first-come, first-served basis.
Technology sessions are available for technology training. If you are interested in specific training, contact Training@mail.sunyjcc.edu.
The college receives FTE reimbursement for tutorial services provided to students. Each semester, the learning centers on both campuses submit records of tutorial hours, which are calculated into FTEs. The time faculty spend tutoring students during office hours may also be submitted for reimbursement. You may log any student you assist as long as your help is course or subject related.