Jamestown Community College Appeal/Withdrawal Information

When you withdraw from a class or all of your classes, you are removing yourself from the college. However, you have incurred a balance on your student tuition and fee bill. Liability for tuition and fees begins the first day of instruction for a term. Withdrawing from a class or all classes is not the same as dropping and adding a class(es). 

Withdrawing from a class or all of your classes means that you have tuition liability and full liability for fees. Fees are non-refundable as published in the course catalog. Withdrawal from a class or all classes is subject to the NY State tuition liability schedule which is also published in the course schedule. Students who withdraw after the term begins are subject to the following withdrawal schedule set forth by the New York State SUNY system.

Fall/Spring Semesters Tuition Liability Reduction of Tuition Charges
Prior to 1st day of classes 0% 100%
1st week of semester 25% 75%
2nd week of semester 50% 50%
3rd week of semester 75% 25%
4th week of semester and later 100% 0%
Summer Sessions Tuition Liability Reduction of Tuition Charges
Prior to 1st day of classes 0% 100%
1st week of session 75% 25%
2nd week of session and later 100% 0%

Important information for appealing your tuition and fee liability

Students who withdraw from a class or classes for extenuating circumstances may submit a letter of appeal to the Business Office to be considered for a reduction in tuition liability. Withdrawal forms need to be turned into the Registrar’s Office. The withdrawal will be recorded by the date the forms are received in the office, not the date of the signatures.

If a student feels he or she has an extenuating circumstance which justifies an exception to the SUNY tuition liability policy, he or she may appeal to the Tuition Appeal Committee.

The Tuition Appeal Committee will review letters of appeal received no later than 120 days from the end of the semester in which the course(s) was offered. Appeals received after the deadline will not be reviewed. 

All requests must be submitted in writing to the Tuition Appeal Committee and must include a letter from the student, supporting documentation, if required, and the Tuition Appeal Form. Appeals without documentation or those that do not meet the criteria for an appeal will not be reviewed. 

Appeals must be made by the student and only after the student has dropped or withdrawn from the College or course(s). Please allow 60 - 90 days for a response. The Tuition Appeal Committee cannot remove or change a grade; this includes any courses that have been withdrawn from and that have received a grade of “W”.

Drop/add dates are widely publicized and therefore, appeals based on lack of awareness of those dates will not be reviewed.

Examples of Acceptable Documentation for Consideration of Appeal

  • Death in the student’s immediate family (parent, sibling, offspring, spouse)
    • Appropriate documentation must be provided: death certificate or obituary
  • Unforeseen medical incapacitation, physical or mental illness (letter from a professional/provider)
    • A brief summary of the illness
    • A specific diagnosis
    • A description of the impact of the medical condition that prohibited the student’s ability to attend class
    • The specific date(s) of medical treatment(s) and/or hospitalization
  • Military Duty
    • Copy of orders

E-mail Cindy Wilson with questions.

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