Northern Chautauqua Community Foundation

The Scholarship Coordinator & Administrative Coordinator is responsible for successfully implementing the NCCF’s Scholarship Program as well as maintaining the office as a professional and well-organized place of business. 

• coordinate scholarship process with school representatives
• facilitate the meetings of the various scholarship selection committees
• communicate with scholarship donors
• ensure scholarship disbursements comply with NCCF policies, procedures, and
individual fund agreements
• work with the Executive Director on development of new scholarship fund agreements
• stay abreast of legislation and trends regarding community foundation scholarship
• coordinate the work of the Scholarship Committee

Outreach & Engagement
• establish and maintain a strong relationship with schools
• share information about scholarship program with community organizations and other
interested parties
• reach out to students and families who may not learn about scholarship opportunities
through traditional means
• network with local organizations that have connections to youth
Public Relations
• Through a variety of media, focusing on social media platforms, work with
Communications Coordinator to accomplish the following:
advertise the availability of scholarships
share publically the names of awardees
prepare certificates for individual awards
• arrange for NCCF representatives and/or donors to present awards, when appropriate
December 2017
• maintain databases in Foundation Information Management System (FIMS) and
Microsoft Access as well as others that may be developed
• maintain files accurately and orderly
• process accountants payable, prepare and deliver bank deposits
• process scholarship awards through appropriate database(s)
• prepare scholarship award letters
• prepare a listing of awardees for board approval
• distribute scholarship checks
• track continuing scholarship awards
• follow-up on outstanding scholarship awards
• acknowledge all gifts in a timely matter
• provide administrative support to the Executive Director
• serve as office receptionist in a professional and welcoming manner
• maintain office supplies
• arrange for necessary indoor and outdoor maintenance
Additional Duties
• participate in relevant professional organizations, when appropriate
• maintain a working knowledge of Microsoft Office (including Word, Excel, and Access),
FIMS and other technical and software programs as required
• uphold Standards for U.S. Community Foundations
• as a part of the NCCF Team, assist co-workers when needed


Education & Experience
Applicants must hold an Associate’s Degree in a business or humanities field or be working toward
a Bachelor’s Degree in a related field. Work experience may be substituted for education
Knowledge, Skills, Abilities and Worker Characteristics
• high level of proficiency in Microsoft Office and ability to quickly learn new systems
• meaningful experience using social media tools persuasively in a business or
professional context
• familiarity with northern Chautauqua Community in general, including school districts
• exceptional communication (verbal and written), interpersonal and networking skills
• ability to perform assigned tasks efficiently, accurately and independently while
prioritizing and managing multiple projects
• confidence and poise when speaking to individuals or groups
• appreciation of cultural differences and sensitivity to socioeconomic differences
Applicants must be able to work a flexible schedule as some evening and weekend work will be

Shift Type: 
Full time
$14-$17 per hour commensurate with experience and education

212 Lake Shore Drive West

Dunkirk, NY 14048

Fax Number: 
Application Instructions: 

Please submit your resume, cover letter and three (3) references (with contact information) to or 212 Lake Shore Drive West in Dunkirk, New York (14048).

Phone Number: 
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