Welcome to JCC's Adjunct Faculty!

JCC recognizes the important role adjunct faculty members play in helping the college meet our community's diverse educational needs. JCC seeks to support adjunct teaching efforts, beginning with this online hub of helpful information.

If you have any questions or comments, please do not hesitate to contact your discipline director or coordinator.

Important Information  
Secretarial assistance Academic integrity
Payroll information Grade book policy
Prior approval for planned absences Evaluation process
Banner Course load and office hours
Census rosters and grade reports Final exams
Technology a la Carte Faculty development funds
Help Desk Stipend for campus-based development activities
Course syllabus JCC and SUNY tuition waivers
Academic discipline director/coordinator Tutor logs
Class attendance policy NYSUT union information
Required class meetings Title IX

Secretarial assistance

Secretarial support for adjuncts is provided by:

Staff Extension Campus Department(s)
Wendy Bernard 1220 Jamestown Social Sciences, Business
Elise Lund 1310 Jamestown Science, Technology, Engineering, Mathematics
Carla Cummings 1140 Jamestown Arts, Humanities, Health Sciences
Kim Paterniti 1007 Jamestown Student Development
Marlene Hamrick 1170 Jamestown Nursing
Barbara McCarthy 7596 Cattaraugus County All disciplines
Emily Thomson 7558 Cattaraugus County All disciplines
Marlene Hamrick 1170 Cattaraugus County Nursing
Susan Muscato 6501 North County All disciplines

If you need assistance in Warren, please contact your division’s academic affairs assistant. 

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Payroll information

Please refer to JCC's Faculty Load and Automated Compensation (FLAC). Each semester you will only need to electronically acknowledge your contract in Banner

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Prior approval for planned absences

Faculty are expected to meet all scheduled classes. In those circumstances when you must be absent during a scheduled class time, a Request For Prior Approval form must be submitted. This form serves as a request to the dean and support staff as to when and why you will be absent and details your course coverage plans. The form must be submitted at least one week in advance. Please note that it is not the responsibility of the Academic Affairs Assistants or other staff members to proctor quizzes, tests, and exams or to take attendance. Alternative plans may be discussed with your coordinator, director, or dean. A copy of the Request For Prior Approval form can be obtained from your Academic Affairs Assistant. 

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Your employee information, scheduled courses, course rosters, and directory-type information regarding each student enrolled in your course sections can be obtained on our Banner system web pages. Faculty use the Banner system to electronically submit census, mid-semester, and final grade information, as well as acknowledge contracts for Faculty Load and Compensation (FLAC). For further assistance, access instructions for using Banner and other college computer networks.

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Census rosters and grade reports

Please respond promptly to any official college correspondence regarding census rosters, mid-term grades, final grades, etc. Census rosters are the official college records that show which students are attending courses and are used to determine the semester full-time equivalents (FTE’s) for state aid. If a student is attending class, simply answer 'Yes'. If not, indicate 'No' and either enter a Last Attend Date or check the 'Never Attended Box'. If the student resumes participation in the class, you can assign them a six-week grade and they will automatically be reinstated as a member of the class. Census, mid-semester and final grades are entered by faculty using your access to the appropriate Banner system web screens. All grades must be inputted by the specified time unless special prior arrangements have been made with the registrar’s office. A grade must be entered for every student on the list. Additional instructions on how to submit census information and your grades electronically are available from your Academic Affairs Assistant. 

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Technology a la Carte

Technology a la Carte sessions are open for technology training needs you may have. Whether you’re new to Blackboard, just want a refresher, or you have questions about Banner, the portal, or Microsoft Office 2013 – we can help you. To reserve a spot at a staff and faculty training workshop, e-mail the topic, date, time, and campus of the training, or register online. The deadline to register is noon the day prior to training. You may also request a training that is not currently being offered. You are encouraged to bring any files, in digital format, (i.e. course syllabus). Please note: If there are no reservations, the session will be cancelled! 

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Help desk

Students, faculty and staff are encouraged to contact the JCC Help Desk for general computing questions, computer lab reservations, office technical problems or network emergencies. You can contact the Help Desk by calling 716.338.1122 or via email. Help desk hours are 8 a.m.-6 p.m. Monday through Thursday, and 8 a.m.-4:30 p.m. Friday. FAQs can be accessed and work requests can be placed 24/7 on the college's HelpDesk Web Portal

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Course syllabus

New adjuncts and those who have not taught since the spring 2013 semester will find the syllabus template and a sample of the review form helpful as they begin work on their syllabi. A web library of course syllabus information and forms is also available. Returning adjuncts must adhere to the criteria used last academic year with obvious changes to dates, etc. Directors/coordinators will be reviewing syllabi that were not reviewed last year, including all new adjunct syllabi and syllabi for courses an individual adjunct has not taught since the new process went into effect for the fall 2013 semester. 

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Academic discipline director/coordinator

Each adjunct has either a coordinator or director who is responsible for oversight of the discipline. When you have academic issues, please consult with your designated academic leader. View the the listing of director/coordinator names, discipline area, and campus designation.

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Class attendance policy

Whether or not you count attendance as part of your grading, you must keep attendance for college records. For any student who earns an “F” in your class, you must be able to state the last day the student was in attendance. Be sure to know the “W” (Withdrawal) deadline for your course, especially if it is not a 15- week class, and announce it to your students. 

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Required class meetings

SUNY requires 750 minutes of instruction for each credit or contact hour. It is important for you to do all you can to meet this requirement. If a class is missed for any reason, including weather or instructor illness, it is expected you will do everything possible to make up the class time. If you are unsure of your options, talk with your dean. Accordingly, it is expected that you will not dismiss classes early. For example, it is not appropriate to give an exam during a three-hour class where students are free to leave after spending an hour on the exam. 

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Academic integrity

Each faculty member is encouraged to include a policy statement on academic integrity in their course syllabi, helping to promote a positive learning environment. If you have questions on how to formulate a policy, please consult the Constitution of the Student Body to review the college’s statement on academic integrity or ask your department head for advice. You may also want to check with your coordinator as some departments have a standard policy to be used by all of instructors. Violations of academic integrity (plagiarism, cheating, fabrication, collusion) can be reported through the Maxient system. Learn more about the Maxient system, including the purpose, process, as well as examples of what should or should not be reported.

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Grade book policy

In accordance with State Education Department requirements, each adjunct instructor must provide the academic affairs assistant with a copy of their course syllabus at the beginning of the semester. The syllabus must include an explanation of how the final course grade is to be calculated. At the end of the semester, adjuncts must submit a copy of their grade book or grade spreadsheet including the formula used to determine grades. This information is used only in the case that a student challenges a grade and the instructor is no longer available. 

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Evaluation process

For new hires, classroom observations will occur during each of the first two semesters, normally before the sixth week of class. Thereafter, observations will occur at least once every three years. The area director/ coordinator on your campus, dean, or designated full-time faculty member will conduct the observations. Official evaluations completed by students are to be done each of the first three semesters for new hires, then once a year thereafter. These evaluations will be made available to the instructor after the semester has ended. Faculty may also administer the Optional Fourth Week Faculty Evaluation Form to gather informal feedback earlier in the semester if desired. 

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Course load and office hours

The number of hours an adjunct can teach is limited; please speak with your division dean, director or coordinator for further clarification. All adjunct faculty are required to hold at least one office hour per week for each section taught. 

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Final exams

The SUNY Records Retention and Disposition Policy states that all completed final exams must be kept for one year. “Final” is interpreted as a comprehensive exam. If you give a “last” exam, then it is recommended you do not call it a final. If you do give comprehensive finals and return them to students, do so only after a copy is made. It is recommended that the student receives a copy and the original is kept on file. 

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Faculty development funds

There is a modest amount of money set aside in the Faculty Development Fund for adjuncts. You can apply for funds to offset some of the costs for attending conferences or taking courses. Funds are distributed quarterly. View required paperwork, guidelines and due dates or check with your Academic Affairs Assistants. 

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Stipend for campus-based development activities

A fund has been established to provide stipends for adjunct faculty to attend campus-based faculty development activities. Each adjunct may request up to four $50 stipends per academic year to attend eligible activities by filling out the Request for Stipend application. Requests must have the prior approval of the division dean or director of libraries, as appropriate, and are available on a first-come, first-served basis. Examples of eligible activities include workshops and Faculty Development Day with a full listing found in the guidelines.

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JCC and SUNY tuition waivers

JCC tuition can be waived for adjuncts and their immediate family members. The number of credits of free tuition is equivalent to the total number of credit or contact hours that have been taught. Your credit is good for five years. SUNY also offers some partial tuition assistance if you are taking graduate courses within the SUNY system. 

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Tutor logs

The college receives FTE reimbursement for tutorial services provided to students. Each semester, the learning centers on both campuses submit records of tutorial hours, which are calculated into FTE's. The time faculty spend tutoring students during office hours may also be submitted for reimbursement. A reminder — you may log any student you assist as long as your help is course or subject related. Forms should be turned into Carla Cummings at the end of each month. Download a tutor log form.

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NYSUT union information

The JCC faculty bargaining unit is the Faculty Association of JCC, affiliated with the New York State United Teachers and the American Federation of Teachers. Under New York State labor laws, all faculty have dues withheld from their pay regardless of FAJCC membership status, which affords voting and other privileges. For membership information and questions about dues, contact Amanda Bartels, Membership Chair. For general information, contact Nancy Griswold, FAJCC VP for Adjunct Affairs.

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Title IX

Please refer to this Title IX document that provides a summary of the legal rights of pregnant students. For more information, access the U.S. Department of Education's more detailed Title IX summary, or consult with the Human Resource office or your dean. 

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