Satisfactory Academic Progress for Federal Student Aid
The college’s standards for Satisfactory Academic Progress are used to determine a student’s academic eligibility for federal financial aid. The standards consist of three components: Attempted Hours, Hours Passed, and Cumulative GPA. Progress is measured against the cumulative number of credit hours a student has attempted at JCC. For each measuring point (see Chart A) of attempted hours, the student is required to have passed a minimum number of credits and cumulative grade point average (GPA). The previous measuring point is the basis for students who have attempted hours that fall between the measuring points until they have attempted the number of hours indicated at the next measuring point.
Chart A: Satisfactory Academic Progress for Federal Aid/Probation
Because graduation from JCC requires 60 semester hours with a cumulative grade point average of 2.00, the academic standings committee directs the registrar to identify each semester students who have attempted six credit hours or more and have a cumulative GPA or number of hours passed which is less than those shown on Chart A. Any student identified as not meeting these minimal standards will be considered as not making satisfactory progress and will be placed on academic or progress probation. Academic probation is deficiency in cumulative grade point average. Progress probation is deficiency in hours passed only. Academic probation supersedes progress probation.
The first time a student fails to meet minimum academic or progress standards, the student retains federal financial aid eligibility. However, if the student fails to meet satisfactory grade point average standards or hours passed standards a second time, eligibility for federal financial aid will be lost until the student can again demonstrate satisfactory academic progress in both areas. Students who lose financial aid eligibility may, under special circumstances, receive a waiver in order to receive federal aid.
EXPLANATION OF SATISFACTORY ACADEMIC PROGRESS STANDARDS FOR FEDERAL FINANCIAL AID
A. ATTEMPTED HOURS
• Includes courses which meet the criteria below in which a student is officially enrolled at census date. (Census date is approximately the last day of the third week of classes, except for late starting classes.)
• Any course(s) from which the student withdraws or is administratively withdrawn prior to the census date will not count toward hours attempted.
• Any course(s) officially added to the student's enrollment after census date will be counted toward hours attempted.
• Upon attempting 150% of the credits required to earn a degree (90 credits for a 60 credit hour degree), the student will no longer be eligible to receive federal financial aid at JCC but may have remaining eligibility at a four-year institution. This includes all federal grants, loans, and work programs. Students attempting a second degree at a two-year school, or who have changed majors which requires additional course work may have further eligibility.
• For those students whose last "attempted hours" were attempted five (5) or more years prior to the semester being reviewed, the following will be excluded from "attempted hours" for progress evaluation: those hours attempted five or more years prior to the semester being reviewed with assigned grades of W, X, NC or which were affected by bankruptcy.
B. HOURS PASSED
• Will include courses in which a letter grade of D or above or a grade of CR is earned, or imputed credits in which letter grades of ID or above or ICR are earned.
C. TREATMENT OF TYPES OF COURSES
COLLEGE-LEVEL COURSES GRADED CR/F
• Will count toward hours attempted, will count toward hours passed, but will not be used to compute GPA.
IMPUTED COURSES/CREDITS - Courses which are not at the college level.
• Imputed credit hours will count toward hours attempted and hours passed, but will not be counted in the GPA.
• Repeats of passed courses (D or above and CR) are eligible for federal financial aid and will count toward hours attempted, will not affect hours passed, but will affect GPA.
• Repeats of Fs are eligible for federal financial aid and will affect hours attempted, may affect passed hours if successfully completed, and will affect GPA if passed.
• Credits transferred into JCC do not count toward hours attempted, hours passed, or GPA for academic progress, but are included in the 150% maximum aid rule.
INCOMPLETE GRADES AND HOURS
• Hours with a grade of incomplete will count toward hours attempted.
• Hours with a grade of incomplete will not count toward hours passed and GPA until a final grade is assigned.
AUDIT COURSES AND HOURS
• Audit courses do not count toward hours attempted, hours passed, or GPA.
D. FEDERAL WAIVER REQUESTS
• Students who do not meet the satisfactory academic progress standards for the second time will lose their eligibility for federal financial aid until such time as they can meet the guidelines by taking courses at their own expense. However, students who can document serious extenuating circumstances may request consideration for a waiver by submitting to the Financial Aid Office a waiver request form explaining their circumstances and documentation supporting their circumstances from an appropriate third party before the beginning of the semester for which they are requesting the waiver. Waivers are not automatic and will be determined on a case by case basis.