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Financial Planning at JCC »

The cost of a college education is one of the major financial concerns of the American family. While few people doubt the ultimate value of this investment, many students seeking higher education find it difficult to meet their educational expenses within a concentrated period of time. Jamestown Community College believes that a college education should be within the reach of every student and offers a comprehensive financial aid program to support this goal.

Students attending JCC may participate in a full range of federal, state, and institutional grants, scholarships, loans, and work-study programs. Students must be accepted and matriculated by the JCC admissions office and meet academic eligibility criteria to receive awarded funds.

Although the primary obligation for college expenses rests with the student and his/her parents, federal and state agencies, JCC, and the community provide assistance to meet the financial costs of a college education. Eligibility criteria and application deadlines vary for individual sources of financial aid.

Students may contact the financial aid office in person or by telephone for general questions and assistance, in addition to scheduling personal appointments for special circumstances.

Awarding and disbursement of aid

Federal and state grants and institutional scholarships are awarded on an annual basis, and are disbursed to the student's account each semester when the student's financial aid file is complete, the eligibility verification process is finalized, and attendance is confirmed.

Student loans are issued in at least two disbursements to the college business office, and are available to eligible students within the first two weeks of classes each semester. Federal regulations require the exception that first time freshman borrowers wait until 30 days after the first day of classes to receive their first loan disbursement.

Credit for aid that registered students are approved to receive is temporarily applied to their student accounts approximately six weeks before classes begin. If anticipated aid exceeds tuition, fees, and residence hall charges, students may charge textbooks and supplies from JCC’s campus stores when classes begin, up to the refund amount listed on their account. After attendance in class is confirmed, aid funds are forwarded to the college on the student’s behalf and applied to his account. The JCC business office issues refund checks for excess aid via U.S. mail within 14 days of receipt of funds.

Maintaining eligibility for aid: academic standards; tuition and fees
  • Academic Progress Standards
  • Tuition and Fees Payment Policy
    Student bills for tuition and fees should be paid no later than the due dates published each semester in the master schedule. Students are expected to pay their bills in full, or make alternate arrangements as follows, according to semester due dates. Payment by cash, check, money order, and MasterCard/Visa/Discover is accepted by the college business office.
    JCC also offers an online payment option for student tuition and fees through Nelnet Business Solutions which allows payment in full or in installments with authorized ACH transactions from a bank account, debit card, and most major credit cards. Contact the JCC business office for additional information regarding the online payment process.
    Students whose bills will be paid by third party agencies or employers must submit payment or written confirmation from the agency/employer to the college business office by the semester due date.
    Students expecting grants, loans, or scholarships to pay their bills must apply for those funds. Upon completion of the financial aid disbursement process by the college, eligible students will have their aid credited to their student bills. Students who have not completed the financial aid process as of the semester due date are expected to make a downpayment on their bills and sign a promissory note with the business office. Students expecting financial aid assume the responsibility for payment of their accounts in the event they do not receive sufficient aid to pay the entire amount of their bills.
    Students with delinquent accounts may be denied the privilege of registering for additional credit and non-credit courses and the release of grades and/or transcripts. Also, students who do not make satisfactory payment arrangements will be subject to collection efforts that may include the use of a collection agency.
    JCC reserves the right to charge the student for any agency or attorney fees necessary for the collection of any amount not paid in accordance with the college's payment procedures.
  • Tuition and Fees Refund Policy
    Reduction of student tuition and fee charges for class registration and refunds of payments are determined by the date that official withdrawal forms are completed by the student and filed with the registrar's office.
    Fall and Spring Semesters: Students withdrawing from college or who reduce their credit load to part-time status are entitled to a reduction of tuition and fee charges and refund of payment as outlined for the fall and spring semester 15-week class schedule. Charges for courses with alternate schedules in the fall and spring sessions will be pro-rated accordingly. *Students participating in drop/add procedures during the first week of classes are not assessed charges for dropped classes required for course scheduling changes.
    Summer Sessions: Students withdrawing from summer courses are entitled to a reduction of tuition and fee charges and refund of payment as outlined for the six-week class schedule. Charges for courses with alternate schedules in the summer will be pro-rated accordingly. Examples of how refunds are calculated are available upon request from the business office. *Students participating in drop/add procedures during the first two days of the summer sessions are not assessed charges for dropped classes required for course scheduling changes.
    For all instructional periods, amounts reduced for students who received Title IV assistance for the period of enrollment will be returned and allocated in the following order to:
    1. Federal Direct Loans (unsubsidized, subsidized)
    2. Federal Direct PLUS Loans 
    3. Federal PELL Grants
    4. Federal SEOG Program Aid
    5. Required refunds of other federal, state, private, or institutional assistance
    6. The student​
  • Students may be responsible for unpaid charges after refunds have been returned to the financial aid award programs.
    Students receiving federal Title IV assistance and state aid may have their awards reduced if they withdraw from JCC or stop attending classes prior to the scheduled end of any semester. As a result, JCC will return funds to the appropriate programs as listed above, and students may be responsible for repayment of some or all of their awards. Students are advised to file their course withdrawals promptly and to consult with the financial aid and business offices if they intend to stop attending classes. Explanation and examples of refund calculations for all semesters are available upon request from the business office.
    Exceptions to the college's refund policy are considered under extenuating circumstances. Students may appeal a refund calculation by forwarding their written request for further reduction of tuition and fees with supporting documentation to JCC’s business office within 10 days of the date of withdrawal.
Maintaining eligibility for aid: certificate of residence
  • Certificate of Residence
    For tuition purposes, New York residency means that the student has lived in the state as a permanent resident for the immediate 12 months prior to the start of a semester. Students who have not lived in New York state for 12 consecutive months are assessed non-resident status.
    The residence for the period of time students have served active military duty is deemed to be their permanent address prior to enlistment. Those students currently serving active military duty and attending classes are considered New York state residents.
    New York State Education Law 6305 requires JCC to have a current certificate of residence on record for each student account every academic year. Students who have lived in New York for at least one year are required to submit certificate of residence documentation at the following times:
    Students who pre-register earlier than 60 days prior to the start of classes are mailed an affidavit for a certificate of residence with instructions. Students registering for classes within 60 days of the start of classes are asked to complete an affidavit upon registration. All students are required to complete the certification process as follows: 
    • Proof of residency in New York state for the past 12 months is necessary with a current address in the city of Jamestown. Students who have moved to the city within the last 12 months must provide proof of their prior residence in New York state.
    • Students living in Chautauqua County, Allegany County, Cattaraugus County, and Erie County must complete the top portion of the form and return the notarized affidavit to JCC’s business office. JCC will complete the certification process with these counties by mail.
    • Students living in other counties in New York state must complete the affidavit and present it with proof of residency to their county treasurer's office. The county treasurer will issue a fully completed certificate of residence which should be forwarded to the JCC business office.
Maintaining eligibility for aid: Faculty Student Association fees
  • Faculty Student Association Fees
    All students attending classes on campus, whether full- or part-time, pay a Faculty Student Association fee. The fee amount is based on the total number of credit hours for which each student is registered. These fees are used to finance a variety of non-academic activities and services, including cultural events; intercollegiate sports; speakers; noontime programs; exhibitions; access to the Total Fitness program on the Jamestown Campus, the Olean YMCA-JCC facilities through the Cattaraugus County Campus, and Darwin’s Fitness Center through the North County Center; music and theatre programs; recreation and intramural programs; and student club and student government activities. The funds are administered by a faculty-student board of directors.
    A student identification card is issued to each on-campus student and entitles the holder to free or reduced admission to all sports, cultural, and entertainment events supported by FSA fees.
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